How to Write an Excellent Thank you letter after Job Interview

Before we discuss this thank you letter type, here is a scenario:

You are just from having a successful job interview. What do you do next? Is there anything to do but wait?

Yes, there is!

You have to write a letter of thanks to your interviewer, who happens to be your prospective employer.

Why is it important for you to write a letter of gratitude after the job interview?

Here are several reasons:

  • It gives a very good impression to your prospective employer.
  • It is considered a polite thing to do. 
  • It gives you a further platform to market yourself, wherein you can mention details that you neglected during the interview, or reemphasize your strengths that make you suitably qualified for the job.
  • It reminds your employer of your interest in the job. It is a follow up letter that indicates how much you want the job.
  • It gives you an opportunity to tell the employer if you have changed your mind.


You see now why you should not neglect to write a thank you letter after the job interview?

Even if the interview was far from nice, or did not go the way you hopped it would, it is always a good idea to write a letter of gratitude. It might just turn the tables. You would never know.

When seeking a job, the rule is never to quit too soon! And writing a letter of thanks is one way of not quitting too soon. Consider it your second application letter if you may, because it often works that way.

Who do you think has a better chance of getting the job, the one who writes the letter or the one that neglects to do so?

Okay. Let’s get down to serious business.

Before you Write

Before you write, do a little bit of brainstorming. Recall the interview and review what was discussed. How did you really fair? Did you meet the requirements the employer was looking for? What especially was she looking for? Is there anything that you might have neglected to mention?

Asking yourself such questions will help you to tailor your letter correctly. Even when you are writing a thank you letter, you certainly don’t want to be hitting the air!

Once you determine what exactly the employer was looking for in you, the applicant, you will try to bring out your strengths in that particular area in your letter.

Okay. Now that you have done your brainstorming, you are ready to write your letter.

Letter us look at the components of your letter one by one. We start with the address part.

Whom do you Write to?

Of course, you have to write to the person who interviewed you and this usually presents no problem.

However, in some cases, you will find that you were interviewed by several people. This is where the problem of whom to write to gets rather tricky. In such circumstances, it is often good to write a group letter.

When you find the answer to the question whom to write to, you will also know what salutation to use.

If, for example, I was your interviewer, you will use the salutation:

Dear Mr. Kundananji

What if, however, you are writing to a group?

The following salutation would make sense:

Dear Sirs (if they are all male) or Dear Mesdames (if they are all females) or Dear Sirs and Mesdames (if they are males and females)

The first Paragraph

When writing business letters, this is the most crucial part of the letter. It gives that all important first impression, so let us get it right!

Remember, in this paragraph you give the reason for writing your thank you letter. It is more than just a summary of what your letter is about. It is a statement that expresses your complete objective, and depending on how you write it, it may or may not get the rest of your letter read.

Your first paragraph also introduces the tone of your letter. What do I mean by tone? I simply mean the particular emotion or feeling that your words convey. Therefore, your thank you letter should convey warmth, appreciation and sincerity.
Below is an example of a properly written paragraph with a warm tone.

I thoroughly enjoyed the meeting we had on the 28th of October about the position of Graphics Designer at Kundananji Corporation. I was impressed with the industriousness I observed in the workers, and with my industrious nature, I am confident that I will fit in perfectly.


Note the following about this paragraph:

  • He expresses that he thoroughly enjoyed the meeting. This sounds not only warm but also sincere. It also sets the tone for the rest of the letter. It promises that it will be warm through out.

  • He calls it a meeting, and not an interview. Apparently, it sounds better this way. It dignifies the occasion. It shows the employer that it was not just a mere interview, but a very important meeting. This earns you extra points.

  • He mentions the job position that he was interviewed for. This ensures that whatever he talks about will be relevant to what is needed and was discussed in the interview.

  • He makes positive comments about the company, a thing you should endeavour to do. Your worst mistake would be to say something negative.

  • He makes sure to mention his strengths, emphasizing how these will assist him do the job if he gets it.

Constructing the Body

 In the Body, you pay attention to the following:

  • Areas that you forgot to mention in your interview

  • Particular skills or abilities that make you right for the job

Yes, make it a point to further market your skills.

Lets us look at a sample:

I neglected to mention during the interview that in the recent past, I have been hired by several high profile companies to design graphics for their websites. They were highly impressed with what I did and still refer to me whenever they want to make a change to their products.

In addition, I worked for six months with Book House Publishers, where I helped design brilliant covers for a large number of clients.  I gained a higher appreciation for pattern and colour, and especially how colours interact to convey messages. Such added understanding and appreciation will certainly be of great help on the job.   

Notice that he talks about what he neglected to mention during the interview. And in this case, it is concerned with his past experience. He explains how this past work experience benefited him, and how he can use it on the job.

See that he is actually marketing himself. It is actually the right thing to do. Try as much as possible to convince the employer that you are right for the job. Show him specific areas that qualify you, and perhaps more than qualify you.

Here is another reason why it is especially important to market yourself after the job interview. After actually meeting with your employer, and touring the company, you have added understanding of what the job actually entails. Therefore, when writing to your employer, write from the perspective of someone who has gained better understanding of the position he applied for. Convince him that now; you actually know how your strengths can actually be useful on the job.

Yes, apart from mentioning work experience, feel free to talk about personal qualities or dispositions that will help on the job. Traits like cheerful personality, a spirit of team work, self motivation, a dutiful attitude, or any other positive quality can certainly find a place in your letter.

For example:

Throughout my life, I have been known to always finish what I start. Once I start something, I never quit it, no matter how hard it gets. This dedication will certainly help me to undertake any difficult challenges that I may be assigned.  

One other thing you have to remember in your letter of thanks is to talk positively, as if the employer is definitely going to give you the job. Who knows, that might make him change his mind if he decided otherwise!

The Concluding paragraph:

In the concluding paragraph, you do two things:

  • Restate your appreciation

  • Mention that you look forward to meeting with the employer to further discuss the job.

Here is an example:

Once again, I really did enjoy the meeting, and I look forward to further discussing the position with you in the near future.

For convenience you can also add contact details such as a telephone number or the like.


These few guidelines, I am very confident, will help you write a very good thank you letter at first try.

So try them out!

If you have any comments or suggestions about what I have put here, please fill free to bring them forward. I will certainly take the time to implement them.

Stay tuned for more exciting articles on letter writing. Subscribe to my blog to keep updated.

I will now leave you with the letter sample:

thank you letter after job interview

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