A Thank you letter is written to express appreciation for kind, generous deeds. It can be written to a close friend, a mere acquaintance, or a business partner.
I believe that they can be placed in two categories. They can either be informal or formal.
In this article, we will discuss the later.
To learn how to write an informal letter of thanks, go to this article:
Write an informal
letter of gratitude
Now, what exactly do we mean by formal letters of gratitude? As you may have already discerned, we are talking about expressing gratitude in formal situations. What are these situations? Here are the common ones:
Of course, the list goes on. There are a number of other formal situations in which you may find it incumbent to write a letter of such a nature.
Stay tuned for articles that will specifically discuss these and more situations.
I am calling them formal letters, these, because you are writing to people you hardly know, an organization, or a business partner. In short, you are writing for what I would call business reasons. Even if you are not writing for business reasons, you will find that you are writing to an agency or an individual with whom you are hardly acquainted. As a result, your tone will have to be formal.
Some people will advise you that all thank you letters are formal, but I’d disagree. If you are writing to a close friend, you can’t help but sound informal. In fact, sounding too formal will not sound like you at all! So, these letters can be categorized as informal or formal.
So how should you go about writing the letter of gratitude?
The following are the guidelines you should keep in mind:
I am truly grateful for affording me the opportunity to meet with you. I enjoyed the constructive discussion we had about the position of Lab Technician in the Computer Department of your Institution.
Or if you are writing a thank you note to your boss after a promotion, you could say:
Thank you very much for promoting me to the position of Chief Accountant. I feel extremely thrilled and honoured to serve the company under this capacity.
I neglected to mention during the interview that many companies have in the recent past hired me to design websites for them. Most of them, if not all, were very pleasant with what I accomplished. I am certain that these skills will be of great benefit to the institution once I am employed.
For example, when you thank customers for their support by sending them a letter, you are endeavouring to maintain the good relationship that exists between you. When a customer feels appreciated in this manner, they are more inclined to keep on working with you. You may also use the letter to promote other services you offer that your customer might be interested in.
If you are thanking an employer for a good interview, creating a relationship might include giving her contact details that she might use to get in touch with you at an appropriate time.
With these few guide lines in mind, you will be able to write a very good formal thank you letter. But I will not leave you empty handed, so I leave you with a sample. In this sample, an individual has just been offered a job, and he has taken the time to thank his employer for the job offer.
Note the following about this letter:
Stay tuned for more brilliant articles on formal thank you letters. Subscribe to my blog and keep in touch.
© 2012 Kundananji Creations